St George's LupsetGovernance Officer

Objective of role

The Governance Support Officer will be responsible for giving day to day support to the Chief Executive, to ensure that the charity complies with all legal and regulatory requirements and where necessary, provide support and guidance to the Service Managers and other key staff. This support will include matters associated with the governance, compliance and operational planning and implementation of St George’s Lupset Ltd strategy and business plan.

Key responsibilities

Support to the Chief Executive Officer (CEO):

• Proactively manage and coordinate the diary of the CEO by prioritising and arranging internal and external meetings, ensuring they are fully prepared for all internal and external engagements.
• Oversee the management of the CEO mailbox, dealing with incoming emails, categorising and filing these as appropriate, responding on behalf of the CEO and arranging delegation to other managers and team members where relevant.
• Work closely with the CEO to keep them well informed of upcoming commitments and responsibilities, following up appropriately.
• Ensure that papers and briefings are given to the CEO for meetings and that any instructions/directions are obtained prior to the meeting.
• Provide timely and relevant information to support decision making and planning, dealing with people internally and externally and appropriately always representing St Georges Lupset Ltd.
• Collate, prepare and disseminate information and data as required by the CEO (for internal and external correspondence, papers, presentations, reports, and providing appropriate information for meetings and events).
• Undertake desktop research as necessary to support the CEO’s preparation for meetings and presentations.
• Project manage special projects for the CEO when required.

Wider organisation Support

• Support the CEO and the SMT in the effective implementation of the operational plan.
• Support the EPSM to ensure that the organisations CRM system is robust across all areas of the organisation and informs the monitoring, evaluation and impact of individual projects and the whole organisations.
• Collate, prepare and disseminate information and data as required by the SMT, accurately review, proof-read and assist with materials ensuring accuracy and completeness.
• Coordinate, plan and minute SMT meetings. Collaboratively prepare agendas and papers and ensure that key discussions and actions are followed up.
• Support the work of the Communications + Marketing Officer with internal employee communications.
• Assist in the organisation of all Trustee/staff away days including room bookings and catering, agenda organisation and logistical support on the day.

Governance, compliance and operational planning

• Support the CEO as Company Secretary, preparing annual returns to Companies House and the Charity Commission and any other compliance returns.
• Oversee the implementing and compliance of the Health and Safety Policy in liaison with the CEO and external Health and Safety Consultants and provide support and guidance to managers.
• Preparing and distributing in good time agendas, minutes and papers for the Governance meetings; Board, Human Resources, Finance and Sustainability and Health and Safety.
• Support, where necessary, the Finance Officer in preparation of documentation for the Finance Committee and reports for Board.
• Support, where necessary, the HR Administrator in the preparation of documentation for the HR Committee and reports for Board.

Safety, Equality & Diversity, Quality and Safeguarding

• To be responsible for the health & safety of self, staff and members of the public, ensuring awareness and compliance of the company’s health & safety policy and procedures
• To be aware of the company safeguarding policies for children and vulnerable adults and follow procedures as necessary
• To comply with the organisation’s Equality and Diversity policy
• To comply with data protection issues as set down in GDPR agreements

St George's Lupset have a four-stage application process made up of, an informal chat, formal competency-based application, working interview, and formal interviews. These four stages help them to assess your skills, abilities, knowledge and competencies and help you to get to know the organisation and job requirements.

Visit and informal chat

Prior to submitting your application, please call for an informal chat with CEO Berni O’Brien. This can be in person, on the phone or via teams. Visits are encouraged but St George's appreciate that this is not always practical. For more information, please contact the Human Resources and Business Support Administrator Tracy Scholey on recruitment@stgeorgeslupset.org.uk or phone 01924 369631 to speak with Tracy or Berni.

Application form

A copy of the application form can be found on the St George's website. It can be completed digitally and emailed to, recruitment@stgeorgeslupset.org.uk or you may wish to print and complete a paper copy, which should be returned to Tracy Scholey by at: St George’s Community Centre, Broadway, Lupset, Wakefield, WF2 8AA.

Completion of the competency-based application form will assess how well you meet the requirements of the job description including key skills, behaviours, and attributes required for the role. Please read the Job Description and Person Specification carefully and focus on providing real life examples that demonstrate your competencies.

Interviews

If you are shortlisted you will be invited to a working interview followed by a formal interview.
Working Interview - At the working interview you will be set a task related to the job role and will be assessed by a small group of stakeholders.
Formal Interview - This is a traditional interview where you will be asked a number of questions by a small panel. You will then have the opportunity to ask questions of the panel.

Key dates

Closing date: 30th November 2025 at midnight.
Working and Formal Interview date: 8th December 2025.